ResearchMatch for Researchers
This web page provides information for researchers. Information for research volunteers can be found by clicking here!
What is ResearchMatch?
ResearchMatch.org is a national web-based registry of individuals interested in research studies. It is a free and secure tool to help match willing volunteers with eligible researchers and their studies at participating Clinical Translational Sciences Award (CTSA) institutions across the U.S.
Anyone in the U.S. with an email address can join the online registry. A parent, legal guardian or caretaker can enter information for someone under age 19 or for an adult who cannot enter information on their own. The registry includes healthy as well as volunteers having health conditions. Volunteers enter information about their demographics, health, medication use and special interests. The ResearchMatch system notifies volunteers of potential study matches. Interested volunteers who respond yes agree to have direct researcher contact, releasing their contact information to the researcher for recruitment.
Registered researchers may use the recruitment tool for:
- Feasibility Assessment – This service allows researchers to search for volunteer counts and view aggregate data (no individual identifiers) regarding the Registry population.
- Recruitment Search - This service allows eligible researchers to search for potential matches and contact interested volunteers.
Using ResearchMatch to Support Research Recruitment
To preview site-specific instructions for registration, feasibility and/or recruitment access, click here!
To review available ResearchMatch training presentations for researchers, click here to go to 'ResearchMatch Researcher Information' below.
Conducting Feasibility Assessment
Feasibility access is available to all registered researchers. Using the ResearchMatch search builder, you enter search criteria to assess availability of the study population of interest within the ResearchMatch database. Search-building instructions are provided. Criteria include:
Geographic location: Filter by distance from institution: 25 miles, 50 miles, etc. or filter by State
Demographics: Age, Gender, Ethnicity, Race, Height, Weight, Multiple birth, Tobacco user
Health Conditions/Healthy: Diagnoses, health conditions or not; specify/exclude
Medications/None Taken: Specify/exclude one or more medications
Recruiting Research Participants
For researchers granted recruitment access, ResearchMatch provides capability to
- assess how many volunteers in the Registry database meet basic study eligibility
- review non-identifying profiles of potential matches
- enter an IRB-approved recruitment message to send to eligible matches
- directly recruit interested volunteers who release identifying contact information
- track the recruitment to enrollment process of interested volunteers on the enrollment continuum
To gain recruitment access, you must be the PI or the PI's approved proxy (study coordinator, investigator or other study team member) for an active IRB-approved protocol. You must include in your study application to the IRB and receive approval to use ResearchMatch in your recruitment. Evidence of approval is required for recruitment access approval. Information on how to add ResearchMatch to your new or previously approved protocols is provided below. For site-specific instructions regarding ResearchMatch registration and recruitment access approval process, click here!
Adding ResearchMatch recruitment in new IRB proposals or previously approved protocols:
New proposals. In your UTMB IRB InfoEd Application for Full Board Review, Section B. Subject Recruitment, Item #8, recruitment tools:
Check "Other" & add the following description:
"ResearchMatch.org -- This is a national web-based recruitment tool available to registered UTMB researchers in partnership with Vanderbilt University and participating Clinical Translational Sciences Award (CTSA) sites. The tool can be accessed at: https://www.researchmatch.org/researchers"
Include your study message that will be entered in ResearchMatch and incorporated into the ResearchMatch system email to potential volunteers if it differs in content from previously approved study advertising. NOTE: Your ResearchMatch study message is limited to 2000 characters max. Do not include researcher contact names, emails or phone numbers in this message.
Previously approved protocols. In InfoEd, using the IRB Miscellaneous Request Form:
check the box for "Advertisements/Surveys" & in the corresponding section below, check 'yes' & add description and include your study message as noted in 'New proposals' above.
Adding ResearchMatch Recruitment Support to Grant Proposals
For suggested text to include ResearchMatch in your grant, click here!
ResearchMatch Researcher Information (click on links below):
Researcher Frequently Asked Questions
Researcher Dashboard and Functions
Researcher Search Builder-Recruitment Search Process
To request support with the functions of ResearchMatch, email the ResearchMatch Program Manager at firstname.lastname@example.org
To report technical difficulties with the ResearchMatch.org website, go to www.researchmatch.org/contact